Voting and Quorum

You can’t vote by email

can't vote by email

Several of our clients have been startled recently to learn that they can’t vote by email. Email is so ubiquitous and useful that it seems like a natural way to make decisions. For boards, it is not. The essential nature of a board of directors is to meet, discuss and decide affairs as a body.…

Read More

Recording votes in meeting minutes

When deciding about recording votes in meeting minutes, first review any legal requirements in your state of incorporation. For instance, in California, public bodies must record how each board member cast her vote by name in the minutes. Those requirements may settle the matter for you. If your state doesn’t specify how to record the…

Read More

Publish your numbers when electing nonprofit officers

When it comes time for electing nonprofit officers, far too often we see announcements like this: “The election for president was held and Director Black was elected to the office.” This is a mistake! When you hold an election for office, BE SURE to include the numbers of votes cast for each individual in your…

Read More

How to call the vote at meetings

after you call the vote

  It’s interesting to see the many different ways people can call the vote at meetings. This is what Jurassic Parliament recommends: Call for those in favor:  All those in favor, please say “aye.” [pause] Call for those against:  All those opposed, please say “no.” [pause] Announce the result:  The “ayes” have it, the motion…

Read More

What is a quorum and why does it matter?

cartoon about quorum

A friend recently described a board meeting when 20 members, who had driven or flown in from distant parts, sat around waiting because they couldn’t take action – they didn’t have a quorum. Eventually one straggler arrived and the meeting could begin. What is a quorum? A quorum is the minimum number of voting members…

Read More