Dear Tony, Thank you for checking in as you prepare for the first annual meeting of your homeowners’ association on Zoom. Here are a few thoughts to help it go well. Can you meet remotely? The first thing is to make sure that you CAN meet remotely. Our article, When COVID-19 cancels your meeting, describes…

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Several readers have written to me recently with questions about their authority as president of a nonprofit organization. It seems that Jurassic Parliament has been almost too successful at expounding the principle that during the meeting, the chair is the servant of the group, and the group is the final authority. These readers drew interesting…

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Nonprofit membership organizations sometimes are plagued with members who create difficulties at meetings. What can you do about that? Can you kick a member out of a membership meeting? And if so, how? Our article, Dealing with difficult members, lays the groundwork for this post. Download PDF Rights and responsibilities Attending membership meetings is one…

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There are 3 lists that every secretary of a nonprofit board should maintain in the organization’s official record book: A running list of the dates of board meetings. A list of officers elected or appointed and their terms, including dates when they resign or are removed from office if such occurs. A list of all…

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A friend was recently elected president of his homeowner’s association (HOA). The annual meeting has been run loosely, more like a social event than a business meeting. At choir rehearsal he asked me whether he should tighten things up a bit. The next minute another singer said to me, “The biggest problem at my condominium…

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Directors of nonprofit organizations accept substantial and serious responsibilities when they agree to serve on a governing board. In order to fulfill those responsibilities, it is important for them to understand the fundamental rules and principles that guide their meetings. We have found that there is much confusion about nonprofit boards holding meetings in executive…

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Updated 5/11/2020   We’re having to adjust to a different world right now. In general, it’s always best to have an in-person meeting on matters of great importance. This provides the fullest opportunity to discuss, debate, consider alternatives, and come to agreement. When that’s impossible, you have to look at alternatives. This article lays out the…

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The basic principle underlying conflict of interest is easy to state but applying it in real-life cases can be complicated. In a nutshell, when you accept a position on a local government body or a nonprofit board, you are obliged to put the interests of the organization above your own personal interest, and you can’t…

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In my experience there are three major pitfalls that can affect the ability of a nonprofit board of directors to fulfill its duty and serve its organization. Pitfall 1 – lack of immediate feedback In many cases, nonprofit boards are dealing with matters whose results will occur sometime in the future—next month, next year, or…

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It is a basic principle of parliamentary procedure that the decision of the majority, voting at a properly called meeting, is the decision of the body as a whole. The members whose views did not prevail are bound to go along with the majority. This goes back deep in time, to the origins of our…

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