Meeting Minutes

Approving minutes if you were absent

meeting minutes with pen

Is it all right for you to vote to approve minutes of a meeting if you were absent? Robert’s Rules of Order gives a resounding “yes” as the answer to this question. When you vote to approve the minutes, you are expressing your confidence in the veracity of the secretary, the actions of your colleagues,…

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Who may correct meeting minutes?

In the olden days, the standard way to correct meeting minutes was to request the correction at the next meeting, when the meeting minutes were up for approval. Nowadays, since meeting minutes are often circulated in advance, the question becomes a little more complicated. This article explores those complications. According to Robert’s Rules of Order…

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Recording votes in meeting minutes

When deciding about recording votes in meeting minutes, first review any legal requirements in your state of incorporation. For instance, in California, public bodies must record how each board member cast her vote by name in the minutes. Those requirements may settle the matter for you. If your state doesn’t specify how to record the…

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Detailed minutes put your board at risk

red warning sign

Do you include what directors say in the minutes of your nonprofit board meetings? Jurassic Parliament strongly recommends that you stop immediately. Detailed accounts of “who said what to whom” in your minutes are dangerous. In the worst case, they provide fodder for your opponents should your board ever be involved in a lawsuit.  In…

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Are summary minutes right for your nonprofit board?

paper with pen

Over the years Jurassic Parliament has been a strong supporter of “action minutes.” We agree with Robert’s Rules of Order that the fundamental purpose of minutes is to record official actions taken by a governing body. Minutes are a legal record and document what the body has done. This is true for elected councils, appointed…

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