Unanimous written consent in lieu of a meeting

One of the useful techniques to add to your voting toolkit is “unanimous written consent in lieu of a meeting.” If allowed by state law, you can use this approach when it’s not feasible to hold a live board meeting. In order to do this, prepare a written motion proposing the action that you would…

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When can you bring up a new topic during a meeting?

At a recent council meeting I attended, the city issued a proclamation honoring efforts to assist the homeless. In responding to the proclamation, a local pastor asked the council to provide extra funding for their project. Before the mayor could move on to public comment, a council member made a motion to provide the funding.…

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Disruptive members derailing your Zoom meetings? Use these rules!

A client is running Zoom meetings for 300-400 members. Not surprisingly, the meetings are challenging! People fail to follow common courtesy, Points of Order are rife, sometimes discourse collapses. It doesn’t have to be that way. Jurassic Parliament has developed a set of “sample Zoom rules,” based on Robert’s Rules of Order and adapted to…

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Lost the vote? Don’t sabotage the council’s action

We’ve had inquiries recently about elected officials who lost a vote, and then actively worked against the outcome. This amounts to trying to sabotage the council. It is wrong, wrong, wrong. Download PDF The majority rules General Henry Martyn Robert, the original author of Robert’s Rules of Order, expresses it this way: The great lesson…

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Hostages of her ranting

Dear Dinosaur: One board member was dissatisfied with the way the bylaws amendment process was handled. At the membership meeting, she proceeded to monopolize the meeting and refused to stop having the conversation. So we were all hostages of her ranting. Is there anything to do? Answer: At a meeting, a member of an organization has…

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Are your meetings seven hours long?

This strange time of COVID-19 is producing some strange situations. We hear reports of local government meetings lasting far into the night, in some cases taking as long as 7 hours. (See this article about San Jose California). Does this happen to you? Are your meetings too long? If yes, what can be done to…

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How disagreeable are your meetings? Take our survey

We had some wild stories at our webinar on “difficult board chair or member.” One person commented, “Seems like Zoom makes all interactions tougher and bolder.” While the norm has not descended to the level of the Handforth Parish Council (see this internet sensation here, or search for “Jackie Weaver”), clearly many meetings are problematic.…

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Only one vote – does the motion pass?

Dear Dinosaur:  A motion was made by one board member. After discussion, the other board members did not feel adequately informed about the issue at hand to cast an educated vote. The board member who made the motion insisted on a vote. The vote was taken and resulted in one yes vote with 4 abstaining…

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Can we vote on 10 ordinances at once?

Dear Dinosaur:  We have 10 ordinances on tonight’s agenda for pay increases for all Village employees.  Each ordinance covers a department. After they discuss each piece and nothing has to be revised or discussed further, can they vote all ten ordinances in one vote, rather than voting on each one individually? Answer: From a Robert’s…

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