ground rules for meetings
There are a number of “urban myths” about Robert’s Rules of Order that can get in the way of democratic process for your council. If your municipality, county council, or special district avoids these bad habits, congratulations! If these errors happen at your meetings, however, you might want to bring them to the attention of your colleagues…
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What can you do when the chair is a bully, or out of line? Unfortunately, sometimes the chair lets their position go to their head. We outlined some basic principles about bullying in this post, “Do you have a bully on board?” If you are burdened with a chair who bullies or intimidates others, we suggest…
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A friend recently described a board meeting when 20 members, who had driven or flown in from distant parts, sat around waiting because they couldn’t take action – they didn’t have a quorum. Eventually one straggler arrived and the meeting could begin. What is a quorum? A quorum is the minimum number of voting members…
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Today’s Seattle Times reports that a committee chair called the vote wrong on Tuesday. The Sustainability and Transportation Committee of the Seattle City Council was considering a proposal to rescue the Pronto bike-sharing program. Chair Mike O’Brien announced that the vote was tied 3-3, meaning that it failed. However, Council Member Debora Juarez actually voted…
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Updated July 22, 2021 The “motion to appeal” is one of the least-known motions in Robert’s Rules of Order, and the most powerful. All of us are very familiar with the role of the chair of the meeting. Under Robert’s Rules of Order, the chair has the duty of keeping things on track. The chair…
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The motion “to call the question,” which has the technical name of “previous question,” may be the most abused motion in all of Robert’s Rules of Order. It is very common for people to shout out the word “question” or “I call the question” in the expectation that debate will immediately stop, and a vote…
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Updated July 14, 2021 Special rules of order are permanent rules, specific to your group, that guide your discussions and meetings. They allow you to make sure that your group talks about things and makes decisions in the way that works best for you. Robert’s Rules of Order encourages groups to set up their own special…
Read MoreMy new folding business card includes a “cheat sheet for the chair.” It’s our summary of what the person running a meeting really needs to know (see below). I gave one to a senior elected official this week. He read the first line and said, half-joking, “the servant of the group, not the boss?! That…
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It sometimes comes as a shock to newly elected leaders that running good meetings requires being a dictator. It is essential for the chair of a meeting to enforce the rules that the group has decided upon for fair discussion. If your board has adopted an agenda that allows 20 minutes for a given topic,…
Read MoreAt a recent family party, as we enjoyed summer pasta salad and delicious cheeses, a guest and I chatted about Jurassic Parliament. We were discussing boards of directors when she made this off-hand comment: “My board is too nice.”
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