Posts Tagged ‘clerk’
Examples of action, summary, and detailed minutes in Robert’s Rules
Our faithful readers know that Jurassic Parliament advocates for action or summary minutes, not detailed minutes. This article, Meeting minutes record what is DONE, not what is SAID, explains our…Read More
Meeting minutes record what is DONE, not what is SAID
The biggest problem we encounter in meeting minutes is too much verbiage. Striving to do justice to their job, secretaries sometimes include the arguments that are made, what people say…Read More
When should the clerk speak up?
The clerk of a local government meeting or the secretary on a nonprofit board has a high calling. Under Robert’s Rules, two persons must be present for a valid meeting:…Read More
Use Minutes Approval Committee instead of waiting months
Have you ever attended an annual meeting of an organization and been asked to vote to approve the minutes from the previous year’s annual meeting? How well did you…Read More
Sample minutes from Robert’s Rules of Order
Here are the sample minutes provided in Robert’s Rules of Order Newly Revised, 12th edition, in section 48:8. The regular monthly meeting of the L.M. Society was held on Thursday,…Read More
Don’t put these 6 items in the minutes!
There are half a dozen things that DO NOT BELONG in your minutes. Here they are. 1. Things that didn’t happen don’t belong in the minutes This may sound unlikely,…Read More
Guidelines for Meeting Minutes in Local Government
Meeting minutes recording the actions taken by your council or board are a fundamental part of the meeting process. These are our guidelines for meeting minutes in local government. They…Read More
Don’t try to count a voice vote
Sometimes after a voice vote that is not unanimous, we see an odd scenario. The chair or the clerk starts trying to figure out who voted for and who voted against.…Read More
Approving minutes if you were absent
Is it all right for you to vote to approve minutes of a meeting if you were absent? Robert’s Rules of Order gives a resounding “yes” as the answer to…Read More
Who may correct meeting minutes?
In the olden days, the standard way to correct meeting minutes was to request the correction at the next meeting, when the meeting minutes were up for approval. Nowadays, since…Read More