Ann Macfarlane
Do you include what directors say in the minutes of your nonprofit board meetings? Jurassic Parliament strongly recommends that you stop immediately. Detailed accounts of “who said what to whom” in your minutes are dangerous. In the worst case, they provide fodder for your opponents should your board ever be involved in a lawsuit. In…
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Updated July 14, 2021 Special rules of order are permanent rules, specific to your group, that guide your discussions and meetings. They allow you to make sure that your group talks about things and makes decisions in the way that works best for you. Robert’s Rules of Order encourages groups to set up their own special…
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During my time as executive director for a national association of interpreters, the annual meeting in Houston stands out as a low moment. We had retained a professional parliamentarian, but she was over 70 years old and not up to dealing with our frisky members. Accusations were made that the board had mishandled $25,000 and…
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My nephew was visiting us last weekend when he was hijacked. One moment, he was an affable, engaged and charming member of the family — the next, a seething mass of rage and anguish. I reacted with compassion. I knew that he doesn’t yet have the skills to prevent his amygdala from taking over. But…
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Over the years Jurassic Parliament has been a strong supporter of “action minutes.” We agree with Robert’s Rules of Order that the fundamental purpose of minutes is to record official actions taken by a governing body. Minutes are a legal record and document what the body has done. This is true for elected councils, appointed…
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People are sometimes confused about precedence of motions in Robert’s Rules of Order. In essence it is rather simple. The principle is that each motion has a number or rank. When motions are pending, motions with a higher rank may be made, but motions with a lower rank are out of order (not allowed). The…
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What is a “friendly amendment” in Robert’s Rules of Order and parliamentary procedure? This term is frequently misused. Here is our explanation: (1) An amendment is a proposal to change a motion – a proposed action – being considered by a group. (2) Sometimes people suggest amendments with the intention of making the original motion…
Read MoreThe 12 edition of Robert’s Rules has just been published. More information coming soon.
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PlannersWeb, a long-time source of excellent advice for planning commissions, has now made all its content available free to all. Check out their website for dozens of invaluable articles and to-the-point guidance. If you are a citizen member of a planning commission, a staff planner, or elected official concerned with planning issues, you’ll find much relevant advice…
Read MoreMy new folding business card includes a “cheat sheet for the chair.” It’s our summary of what the person running a meeting really needs to know (see below). I gave one to a senior elected official this week. He read the first line and said, half-joking, “the servant of the group, not the boss?! That…
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