Posts Tagged ‘meeting minutes’
Extra rules to add to Robert’s Rules
Robert’s Rules of Order is a daunting subject for many folks who haven’t yet seen how much it improves meetings. We strive in Jurassic Parliament to distill key information that…
Read MoreCan a recording serve as our minutes?
Dear Dinosaur: Can we totally dispense with written minutes and simply make a recording of the meeting available and the official record? Answer: Under the requirements of common law, minutes…
Read MoreNo second – should motion be recorded in minutes?
Dear Dinosaur: A councilmember made a motion and no one seconded it. Should it be included in the minutes? Answer: This is a simple question with a slightly complex answer.…
Read MoreExamples of action, summary, and detailed minutes in Robert’s Rules
Our faithful readers know that Jurassic Parliament advocates for action or summary minutes, not detailed minutes. This article, Meeting minutes record what is DONE, not what is SAID, explains our…
Read MoreDon’t vote to accept, adopt, approve or receive reports
Updated November 20, 2022 Boards and councils often fail to process reports correctly. When an officer or a committee submits a written report, the board usually should NOT vote to…
Read MoreHow can we approve November minutes with 3 new board members?
Dear Dinosaur: During the last election, three of our five board members were replaced with new directors, who take their oath of office at the December meeting. Our question is…
Read MoreI want it on the record!
Dear Dinosaur: When a member of our city council says, “I want this on the record!” do we have to include their remarks in the minutes? Answer: Not necessarily. Robert’s…
Read MoreMeeting minutes record what is DONE, not what is SAID
The biggest problem we encounter in meeting minutes is too much verbiage. Striving to do justice to their job, secretaries sometimes include the arguments that are made, what people say…
Read MoreWhen should the clerk speak up?
The clerk of a local government meeting or the secretary on a nonprofit board has a high calling. Under Robert’s Rules, two persons must be present for a valid meeting:…
Read More3 lists every nonprofit secretary should keep
There are 3 lists that every secretary of a nonprofit board should maintain in the organization’s official record book: A running list of the dates of board meetings. A…
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