meeting ground rules
The City of Olympia has given us permission to share this quick-guide poster, which you may adapt for your own meetings.
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Update on June 4, 2020 – Things have changed this spring because of the COVID-19 crisis. Some states have amended their laws or issued emergency orders changing their rules on remote meetings and email voting. This guidance may no longer apply. Check with your attorney before deciding what to do. It is fine for board…
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Updated November 19, 2022 Second the motion—everybody knows how to do that, right? Well, in fact there are some funny ideas floating around about this ordinary act of meeting procedure. Let’s unravel the mysteries. Second the motion—why? Robert’s Rules of Order Newly Revised, 12th edition, says that a person seconds a motion in order to…
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The mayor of Alexandria, Virginia began council meetings by responding to each person giving public comment, sometimes delaying the start of regular business three hours or more.
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Confusion about the role of the chair at meetings can be widespread. Here are some parameters. Download PDF Chair of large meeting does not discuss and vote When a large assembly (group) is meeting, the chair serves as a facilitator. The chair does not take part in debate (discussion) and does not vote, unless the…
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A reader writes, “The city council has never used much parliamentary procedure in our meetings. People speak when they want and sidebar discussions are common. How to ease the council into more parliamentary procedure without confusing them?” It’s a great question. Here are three steps you can take to get your council or board to…
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It is a little-known fact that ultimately it is the board that is in charge of your meeting, not the chair. According to the principles of parliamentary procedure and Robert’s Rules of Order, the chair runs the meeting while subject to the will of the body as a whole. This is very different from the…
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Jurassic Parliament strongly recommends that local governments establish a policy requiring elected officials to put away their cell phones while on the dais.
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City councilmembers and nonprofit board leaders should not get chummy—too familiar—with their constituents or regular members. Here’s why.
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