Grab this brilliant free “quick-guide” poster today!

The City of Olympia has given us permission to share this quick-guide poster, which you may adapt for your own meetings.

Olympia Bicycle & Pedestrian Advisory Committee, with poster front and center

We are delighted to offer this great visual aid to our readers—better than anything we could have come up with. Many thanks to Michelle Swanson, Associate Planner, and the City of Olympia. Here is Michelle’s story.

Hi Ann!

Since your training in Olympia in 2017, the City of Olympia’s Bicycle & Pedestrian Advisory Committee has been making a concerted effort to improve its parliamentary process. I am the BPAC’s staff liaison. At the Committee’s request, I bring a poster of some high-level principles of good parliamentary practice to every meeting. Several committee members have said this has helped, especially since they only meet about six times a year.

The BPAC has developed a culture of respectful and courteous dialog, which I think has a lot to do with its deference to parliamentary process. The Committee’s parliamentary-fu is by no means perfect. I have told the members that they are practicing democracy. As long as they stick to the higher-level principles – authority is with the group, decisions are better when everyone has a chance to weigh in on them, always err on the side of transparency – there will always be opportunities to refine the practice.

Sometimes we make mistakes with the details, but I try to assure them it’s ok, as long as we’re adhering to the larger principles. Thanks for all you do to help us practice better democracy!

Michelle Swanson, AICP, City of Olympia Washington

Download Quick-Guide Poster

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Ann Macfarlane

Ann G. Macfarlane is a Professional Registered Parliamentarian. She offers an interactive and user-friendly way to master the key points for effective, efficient and fair meetings. Her background as a diplomat and Russian translator enables her to connect with elected officials and nonprofit board directors and give them the tools they need for success. She is the author of Mastering Council Meetings: A guidebook for elected officials and local governments.


  1. Gretchen Denton on March 20, 2019 at 12:57 pm

    Thanks Ann and Michelle in Olympia.
    Gretchen Denton

  2. Donna Cameron on March 20, 2019 at 2:36 pm

    Excellent resource! Thanks for sharing.