One of the most useful tools for efficient meetings is a “consent agenda.” This is a single item of business on a regular agenda that includes several items bundled together. The items cannot be discussed or debated. They are approved with a single vote. To learn about agendas in general, read our article here. Download…

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There are half a dozen things that DO NOT BELONG in your minutes. Here they are. 1.  Things that didn’t happen don’t belong in the minutes This may sound unlikely, but we have seen instances where after the meeting, the chair or a board member wants to put something in the minutes that didn’t actually…

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When deciding about recording votes in meeting minutes, first review any legal requirements in your state of incorporation. For instance, in California, public bodies must record how each board member cast their vote by name in the minutes. Those requirements may settle the matter for you. If your state doesn’t specify how to record the…

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There are a number of “urban myths” about Robert’s Rules of Order that can get in the way of democratic process for your council. If your municipality, county council, or special district avoids these bad habits, congratulations! If these errors happen at your meetings, however, you might want to bring them to the attention of your colleagues…

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A council member called me recently with one of the most common errors people make about Robert’s Rules of Order. She said, “We have a really controversial vote coming up, and if someone abstains, that counts as a ‘yes’ vote, right?” No, it doesn’t. Under Robert’s Rules of Order, you can vote “aye” or you…

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