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Is it all right for you to vote to approve minutes of a meeting if you were absent? Robert’s Rules of Order gives a resounding “yes” as the answer to this question. When you vote to approve the minutes, you are expressing your confidence in the veracity of the secretary, the actions of your colleagues,…
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In the olden days, the standard way to correct meeting minutes was to request the correction at the next meeting, when the meeting minutes were up for approval. Nowadays, since meeting minutes are often circulated in advance, the question becomes a little more complicated. This article explores those complications. According to Robert’s Rules of Order…
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When deciding about recording votes in meeting minutes, first review any legal requirements in your state of incorporation. For instance, in California, public bodies must record how each board member cast their vote by name in the minutes. Those requirements may settle the matter for you. If your state doesn’t specify how to record the…
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Do you serve on a private nonprofit board? Did you know that according to Robert’s Rules of Order, you shouldn’t vote to approve minutes? Instead, use this simple procedure. The secretary reads the minutes aloud. If the draft minutes have been distributed in advance, so everyone has had a chance to review them, this step is…
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Over the years Jurassic Parliament has been a strong supporter of “action minutes.” We agree with Robert’s Rules of Order that the fundamental purpose of minutes is to record official actions taken by a governing body. Minutes are a legal record and document what the body has done. This is true for elected councils, appointed…
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