How Motions Work
Knowing how motions work is a basic tool for using Robert’s Rules of Order well.
How motions work is simple, but a little weird.
If a member wants the organization to do something, he proposes a Main Motion. For example,
“I move that we hold an Arts Festival this summer.”
If another member wants to talk about this idea, that person says “Second!” The chair then says,
“It has been moved and seconded that we hold an Arts Festival next summer. Is there any discussion?”
The group then discusses the Main Motion. The person who made the Main Motion has the right to speak first, if he chooses.
This is the Main Motion, a proposal for action.
(If no one seconds the Main Motion, the chair says, “There is no second, so the motion will not be considered,” and moves immediately to the next item of business.)
MOVE TO CHANGE THE PROPOSAL
Suppose that during discussion, one member realizes that this summer is too soon. She can move to Amend the Main Motion. This is a motion that suggests changing the Main Motion to improve it. She would say,
“I move that we amend the main motion by striking the words ‘this summer’ and inserting the words ‘next summer.’”
If another member wants to talk about this amendment, she says “Second!” The chair then says:
“It has been moved and seconded that we amend the motion by striking the words ‘this summer’ and inserting the words ‘next summer.’ Is there any discussion?
This is the Motion to Amend, a proposal to change a Main Motion.
The confusing part is that the group discusses and votes on the Motion to Amend BEFORE voting on the Main Motion. The reason for this pattern is in order for the members to make the Main Motion as good as it can be—to “perfect” the Main Motion.
MOVE TO POSTPONE THE PROPOSAL TO THE NEXT MEETING
Now, in the course of discussion, another member thinks that the group needs more time to research festivals in the area before making a decision. That member moves to Postpone the Motion to the next meeting.
If another member wants to talk about this, he says “Second!” The chair then says:
“It has been moved and seconded that we postpone this Main Motion to our next meeting. Is there any discussion?”
This is the Motion to Postpone to a Certain Time.
HOW MOTIONS WORK
The key thing to know here is that each type of motion has a number or rank attached to it.
- Main motion – Rank 1
- Motion to Amend – Rank 3
- Motion to Postpone to a Certain Time – Rank 5
There are 13 motions with ranks in all, but some of them are seldom used. The Main Motion has the lowest rank of all, Rank 1, which seems odd, but is how the system works.
The principle is that WHEN A MOTION IS PENDING (under consideration), any motion with a higher rank may be made, but any motion with a lower rank is out of order. And in general, the group may discuss only the pending motion.
We process each motion in reverse order from when it was made. It is a “LIFO” system—Last In, First Out.
For example, if we are discussing postponing this motion to the next meeting, which has a rank of 5:
- No one can move to refer the motion to a committee, since the Motion to Refer to Committee has a rank of 4.
- No one can argue that this summer is soon enough, since that pertains to the Motion to Amend, with a rank of 3.
- No one can say that we should have a Racing Car Festival because an Arts Festival is a waste of time, since that pertains to the Main Motion with a rank of 1.
HOW MOTIONS WORK IN THIS EXAMPLE
In the sequence given above, this is what would happen:
- We discuss and vote on the Motion to Postpone to the next meeting. If it passes, the matter is finished with for now, and will be taken up at the next meeting.
- If it fails, we discuss and vote on the Motion to Amend the Main Motion. If it passes, the Main Motion now reads:
“That we hold an Arts Festival NEXT SUMMER.”
- If it fails, we go back to discussing the Main Motion, namely, “that we hold an Arts Festival THIS SUMMER.”
- Finally, at the end of the process, we get back to the Main Motion and vote on it, and then we are done.
PRECEDENCE OF MOTIONS
The technical name for this system is “Precedence of Motions.”
Note also that the word is pronounced “pree-SEE-dence,” rather different from our usual pronunciation of “PREH-sih-dence.”
HOW MOTIONS WORK ISN’T DIFFICULT, IT’S JUST WEIRD
The truth about this system is that it isn’t difficult, it’s just weird. We encourage our readers to take the time to learn about this system. It will lead to much more efficient meetings and successful decision-making for your organization.
Read more about motions in our blog entries on Robert's Rules of Order.